Create an Application Form
ABOUT APPLICATION FORMS
Application forms are questionnaires that customers submit to event organizers. These applications are then reviewed by the event organizer who can decide whether to approve or deny the applicant access to reserve tickets to a specific event. Create these forms to limit access to an event or to collect information about individual attendees before you release tickets to them.
Approved applicants will automatically receive a unique invitation to purchase or register for tickets. Since the invitations work using presale codes, application forms are only functional while an event is in Presale mode. Applications cannot be submitted to an event that is already onsale.
Please note: Application forms are not enabled by default and its usage may require additional charges to your account. Please contact Client Support at firstname.lastname@example.org for more information.
CREATE A NEW FORM
Before you create your first form, you need to create an event. Once you have your event ready, visit the Manage section and click Add Form.
Enter a unique name for the form (which is visible to people who access the form) and select an event to get started. Each application form can only be applied to one event. After you have selected an event, you'll need to adjust your options and set up the messages for your replies.
- Giveaway. Select this option to automatically generate and deliver a complimentary ticket for all applicants who are approved.
- Start / End Date. Select a date and time to determine when the application form will be active. No submissions will be possible after the End Date.
- Allow Ticket Requests. Select this option to allow the applicant to request a specific number of tickets. This is just a request for review, approved applicants are not limited to or gurantee the number of tickets requested
- Application URL. Enter a vanity URL to link directly to your application form.
- Confirmation Text. Enter a message to display for applicants who have successfully completed a submission. We recommend avoiding language that gives the applicant the impression that their ticket is guaranteed — you should communicate that sort of information after you have approved the applicant's submission. (This message can be lightly customized with HTML or by using the options in the rich text editor.)
CREATE EMAIL TEMPLATES FOR APPLICANTS
As part of the application form setup, you will need to assign reply emails to be delivered to your applicants. There are four distinct situations (outlined below) where you will send a reply to an applicant. Click New to begin a new template and use the rich text editor in the pop-up to build your email.
- Submitted. This email will be delivered whenever an applicant successfully completes a submission.
- Approved. This email will be delivered when you have approved an applicant's submission. This is important! Please leave the invitation line intact. If you send an email without this line, your applicants will not be able to access their invitations.
- Declined. This email will be delivered when you deny an applicant's submission.
- Inquiry. This email will be delivered to applicants when you want to request more information from them.
CREATE QUESTIONS FOR YOUR FORM
Now that you have finished setting up the basics for your form, it's time to actually create the questions that will appear on the form.
By default, every application form asks every applicant for a full name and email address. This is a necessary step in order to create account credentials in our database for every applicant. Click Add Question to create a new question to add to the form.
You will need to write the question itself and determine whether the question will be Required (i.e. customers must enter an answer or the form will not be submitted). You can also create a Multiple Choice question by clicking the relevant option. Then, you will need to create all of the possible responses to that question.
On this page, you can click and drag each of the questions to rearrange the order in which they will appear on the form.
Click Finish to save your application form.